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Receptionist/ Administrator (Temporary – Maternity Cover)

  • Location:Birmingham
  • Salary:Competitive
  • Closing date:01/10/2018

Key responsibilities and accountabilities:

• Meet and greet visitors in a professional friendly manner
• Answering telephone calls, dealing with enquiries promptly and politely
• Working closely with project managers to ensure invoicing is raised in a timely manner, logging invoices on internal systems, administering invoice forecasts
• Liaising with project managers to ensure queries from clients are dealt with smoothly and efficiently
• Supporting the technical staff by providing administrative duties such as typing reports and letters, formatting documents
• Setting up projects using bespoke internal systems (Coretime) and providing summaries to Finance
• Stock control management including stationary and general offices supplies (print cartridges, tea, coffee, liaison with cleaner, etc.)
• Logging of incoming and outgoing post including recorded delivery, franking, arrangement of couriers
• Regular and efficient filing of paper records/archiving electronic documents
• Filing, scanning, binding and photocopying
• Responsibility for the ongoing fire alarm and evacuation checks
• Recycling of office consumables, paper waste
• Forwarding staff training certificates to HR department
• Audits of internal project folders to ensure compliance with business requirements
• Logging and monitoring utility usage on an ongoing basis
• Ordering of lunches, providing refreshments for meetings, setting meeting room up (cleaning and tidying) before and after meetings
• Office first aid representative and fire marshal
• Providing holiday cover for other members of the team
• Ad hoc duties as and when required to support technical staff.

Personal Specification:

The successful applicant will be an enthusiastic individual who in joining the team will ideally hold the necessary skills to hit the ground running:

  • Ability to work to tight deadlines and prioritise your work
  • The ability to think on your feet and use your initiative
  • Proactive approach to supporting the management and operational needs of the office
  • This is a dynamic role that requires an adaptable, committed and flexible approach to your work
  • Excellent telephone manner
  • Good interpersonal and communication skills
  • Exceptional oral and written skills
  • Excellent attention to detail
  • Strong organisational and time-management skills with the ability to multi-task.

Requirements:

  • Previous experience of working within a construction / consulting sector would be advantageous
  • Must have a good working knowledge of Microsoft Office packages.

Benefits

• Competitive salary
• Birthday off work!
• Holiday purchase scheme
• Health cash plan scheme
• Employee Assistance programme
• Pension scheme
• Training and development
• Sponsorship of professional membership

To apply

To apply please email your CV and covering letter to hr@patrickparsons.co.uk. Please also state your current salary and notice period when applying for this vacancy.

Please note interviews are to be held on 9th & 10th October 2018.